Assistant Manager - HR Operation

Confidential Company

Job Description

Roles & Responsibilities

Desired Candidate Profile

• Thorough knowledge of UAE Labor Law and relevant Free Zone regulations.
• Ability to influence and negotiate at management level.
• Ability to design and deliver HR workshops, policies and procedures to Best Practice Standards.
• Highest regard in maintaining confidentiality of the organization's employment and Human Resources information.

HR Database / Payroll Processing

Manage the whole payroll process and month end reconciliations

Process monthly payroll based on verified HR data, ensuring deadlines are met.

Prepare payroll variance reports for HR review and approval.

Create salary upload files and submit via Smart Business for bank transfers.

Submit monthly cash request forms for cash-paid employees and prepare corresponding pay packets post salary release.

Email payslips to employees within set deadlines.

Calculate and process final settlements for terminated employees based on AX data, including EOS uploads post-clearance.

Execute month-end processes (e.g., overtime, leave, sickness) and reconcile with payroll.

Reconcile payroll with salary control and benefit ledger accounts; raise correcting journals.

Generate monthly payroll and benefit journals for Finance team approval.

Coordinate with banks for employee account openings.

Support employees with documentation needs (e.g., salary certificates).

Handle employee payroll disputes in coordination with HR.

Conduct annual year-end payroll and EOS reconciliations for audit, including benefit ledger reviews and audit support.

Employee Welfare

Work with HSEQ and other Department Heads to ensure standards are maintained and improved.

Own and drive employee engagement and welfare initiatives.

Appraisals and Performance Management

Management of performance appraisal process. Monitor the completion of annual review and report on any deadline non-compliance to the human resource head.Create the necessary employee performance and attendance reports, as requested, by management for performance reviews.

Compensation and Benefits

Understanding and advice on company compensation and benefits.

Liaise with Insurance service providers for any Workmen’s Compensation claims.

Liaise with Medical Insurance service providers for Insurance Additions, Deletions and Renewal.

HR Reporting

Providing accurate and timely month end reports.

Exit process for employees

Manage the whole employee exit procedure including, EOS calculation and payment, Exit Interviews and oversee visa cancellations.

Recruitment

Assist with the recruitment process including sourcing, shortlisting, scheduling and interviewing.

Assist with bulk overseas recruitment process including demand letters via the embassy, liaising with recruitment company and possible overseas travel for the same.

Training

Assist in the development and delivery of training programs.

Induction

Manage the Orientation programme development and delivery.

Oversee coordination of new arrivals

Employee Relations

Assist in dealing with HR matters in liaison with managers, supervisors, team leaders and employees.

Assist in dealing with disciplinary issues and preparation of disciplinary letters.

Oversee staff accommodation requirements and issues along with Accommodation team

Update HR policies and procedures in line with company requirements.

Create an effective communication plan to share relevant information, updates, initiatives and changes with all staff.

Policy and Process

Knowledge and understanding of the organization's human resources policies, procedures, forms, and programs.

Revise and keep updated employee handbook and policies.

Development and delivery of employee information sessions

Documentation of instances of non-compliance with company policy.

Creation of work flows and process documentation.

Periodically refresh and simplify existing process for higher efficiency with greater use of technology and automation

Additional duties

Provide backup and special projects assistance to the HR team. Assist in responding to various internal and external audit findings and recommendations