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Experience
1 - 3 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.
What this job involves
- Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
- Monitor and maintain office equipment and supplies
- Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
- Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
- Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customersand action queries promptly in line with service level agreements
- Manage daily health & safety issues maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
- Travel/Visitors support interface with locally approved hotels assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
- Assist in the organizing of internal and external Client events
- Managing the quality of conferencing facilities
- Manage food and kitchen facilities provide direction to housekeepers
- Raise purchase orders
- Manage Wiki pages and other communication channels for the site(s)
- Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
- Responsible for all other duties and tasks as assigned
Every day is different, and in all these activities, we d encourage you to show your ingenuity
Desired Candidate Profile
Previous experience of working within a in a high profile corporate environment
- Knowledge of the Facilities/Office Services Coordinator role
- Previous reception or hospitality experience
- Education: Diploma/degree level
- Problem solving skill
- Good decision making
- Excellent written/verbal communications
- Spreadsheet and word processing
- Customer focused
- Good inter-personal skills
- Assertive
- Attention to detail
Company Industry
- Real Estate
Department / Functional Area
- Administration
Keywords
- Assistant Facilities Manager
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Jones Lang LaSalle
We re JLL. We re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you re looking to step up your career, JLL is the perfect professional home. At JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!