Administrative Specialist
City University Ajman
Posted on 10 Nov
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Experience
3 - 8 Years
Job Location
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Job Location
United Arab Emirates
Experience
3 to 8 years
Qualification Level
Graduate
Job Function
Administration / Commercial Operations
Skillset
MS Office Suite and data management systems
Preferred Jobseekers
Jobseekers from any country
Administrative Support:
Manage the Directors schedule, appointments, and meetings.
Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.
Prepare reports, presentations, and other documentation as requested.
Office Coordination:
Maintain organized records and filing systems, including student and enrollment data.
Monitor office supplies and coordinate procurement as needed.
Ensure the smooth operation of office equipment and liaise with IT or maintenance teams for support.
Communication:
Serve as the first point of contact for inquiries directed to the Director.
Facilitate communication between the Director and other departments, staff, and external stakeholders.
Assist in drafting announcements, memos, and internal updates.
Event and Meeting Support:
Organize and coordinate enrollment-related events, workshops, and meetings.
Take detailed meeting minutes and track action items for follow-up.
Assist in logistical arrangements for conferences and presentations.
Data Management and Reporting:
Assist in collecting, organizing, and analyzing enrollment data for reporting purposes.
Maintain accurate and up-to-date student records in collaboration with the enrollment team.
Special Projects:
Support the Director in managing special initiatives and projects related to enrollment and internationalization.
Conduct research and provide recommendations on process improvements.
Perform other related duties as required.
Qualifications:
Bachelors degree in Business Administration, Management, or a related field.
Proven experience in administrative or office coordination roles, preferably in an academic or enrollment environment.
Strong organizational, communication, and interpersonal skills.
Proficiency in MS Office Suite and data management systems.
Ability to manage multiple tasks with accuracy and attention to detail.
Professionalism, discretion, and commitment to supporting institutional goals.
Company Industry
- Education
- Training
- Teaching
- Academics
Department / Functional Area
- Administration
Keywords
- Administrative Specialist
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City University Ajman