Administrative Specialist (Food Service)
Amentum
Employer Active
Posted on 3 Nov
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Duties:
Administrative & Operational Support
Serve as the central point of contact for correspondence, scheduling, documentation, and recordkeeping for the Food Services Department.
Prepare and maintain daily, weekly, and monthly reports, including headcounts, ration summaries, and dining service metrics.
Track employee attendance, time sheets, leave, and training compliance records.
Draft, review, format internal communications, purchase requests, and meeting minutes for management approval.
Support procurement and inventory coordination with Subcontracts, Logistics, QA/QC, Site Access, Operations and Finance departments.
Serve as the secondary point-of-contact and the primary backup support for meal card operations.
Data & Reporting
Utilize Microsoft Power BI and Excel to collect, organize, and visualize key performance indicators (KPIs) such as meal counts, supply levels, labor utilization, and others as required by the program.
Maintain interactive dashboards for operational metrics, audit readiness, and food safety compliance (HACCP, ISO 22000, ServSafe).
Assist in compiling data-driven performance summaries for internal management and Department of State reporting requirements.
Compliance & HR Coordination
Maintain personnel files and ensure completion of mandatory Embassy training (CTIPs, HACCP, safety).
Support compliance with Iraqi labor laws, Amentum internal policies, and contract requirements.
Assist with onboarding, access control, on-the-job training records, SOP requirements and administrative documentation for new hires and subcontractor staff.
Customer Service & Communication
Serve as liaison between the Food Services Department, Embassy representatives, and internal departments.
Support the coordination of catering requests, morale events, and special dining functions, and others as required by the program.
Ensure timely communication and professionalism in all internal and external correspondence.
Mobility & Flexibility
Must be willing and able to travel and work between multiple Embassy sites including Baghdad Embassy Compound (BEC), Baghdad Diplomatic Support Center (BDSC), and Union III as required by program needs.
Perform additional duties as assigned.
Desired Candidate Profile
Education & Experience
Associate degree required: Bachelor s degree.
Minimum of 3 years administrative experience, preferably in a food service, hospitality, or government contracting environment.
Previous experience supporting U.S. Government or Department of State contracts preferred.
Technical Skills
Proficient in Microsoft Power BI, Excel, Word, and Outlook.
Strong analytical and reporting abilities with demonstrated experience creating dashboards and visual reports.
Language & Communication
English Language Level 3 Able to read, write, and communicate clearly in a professional environment.
Arabic Fluent (spoken and written).
Working knowledge of Iraqi labor laws and administrative practices preferred.
Other Requirements
Must be able to obtain and maintain U.S. Embassy access and security clearance.
Must demonstrate discretion with sensitive information and data.
Ability to work flexible hours, including weekends and holidays, to support mission requirements.
Demonstrated ability to work effectively in a multicultural environment.
Favorable passage of a drug screen and physical examination.
Valid driver s license from Home of Record
Core Attributes:
Professionalism: Maintains confidentiality, accuracy, and correctness at all times.
Teamwork: Works cooperatively with Food Services, Subcontracts, QC, Logistics, and Procurement teams.
Adaptability: Operates efficiently in a dynamic, high-tempo environment with shifting priorities.
Accountability: Demonstrates initiative, responsibility, and strong follow-through.
Company Industry
- Defence
- Military
- Government
Department / Functional Area
- Administration
Keywords
- Administrative Specialist (Food Service)
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