Administrative Executive

Oryx Universal College

Posted on 3 Sep

Experience

5 - 7 Years

Job Location

Doha - Qatar

Education

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Management and Conditions

  • Reports to: Academic Registrar / Head of Student Experience

  • Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.

  • Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

  1. Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.

  2. Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.

  3. Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.

  4. Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.

  5. Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.

  6. Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.

  7. Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.

  8. Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.

  9. Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.

  10. Undertake any other duties relevant to the role as assigned.

Desired Candidate Profile

Qualifications and Education

Essential:

  • A bachelor s degree or equivalent experience in administration, education, or a related field.

  • Evidence of continuing professional development in administration, data management, or compliance.

Desirable:

  • A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.


Experience

Essential:

  • Demonstrable experience of providing administrative support in a busy office or professional services environment.

  • Experience working with data, records, or databases with a high level of accuracy.

  • Experience supporting projects, events, or processes to successful completion.

  • Experience in delivering excellent customer service to a range of stakeholders.

Desirable:

  • Experience within higher education administration (e.g., student records, exams, timetabling, graduation).

  • Experience in policy or compliance-related administration.

  • Experience in committee servicing (agendas, minutes, follow-up actions).


Knowledge and Skills

Essential:

  • Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).

  • Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.

  • Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.

  • Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.

  • Analytical and problem-solving skills, with attention to detail and accuracy.

  • Ability to work flexibly across different service areas.

Desirable:

  • Knowledge of higher education policies, regulations, and compliance requirements.

  • Familiarity with project management tools and techniques.


Personal Attributes

Essential:

  • A collaborative and proactive approach, with the ability to work effectively in a team and independently.

  • Professionalism and discretion when handling confidential or sensitive information.

  • Adaptability to changing priorities and willingness to support a variety of tasks.

  • Commitment to delivering high-quality service and continuous improvement.

Company Industry

  • Education
  • Training
  • Teaching
  • Academics

Department / Functional Area

  • Administration

Keywords

  • Administrative Executive

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Oryx Universal College

https://oryxuni.zohorecruit.com/jobs/Careers/572946000025146017/

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