Administrative Assistant

Moelis & Company

Reception Duties:

• To meet and greet clients and visitors in a friendly and courteous manner
• Keeps reception area clean and tidy
• Prepares refreshments for Guests
• Collects mail from the P.O. Box and distributes mail to the relevant people
• Answers calls and directs to the concerned person or takes a message and relays to the relevant person
• Monitoring and ordering of pantry and office supplies

General Administrative Duties:

• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
• To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts, inbox for Bankers.
• Photocopy and scan documents
• To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic & international), prepare itineraries for business travel, visas etc.
• Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
• Any other duties or special projects as requested by Office Manager, and/or Bankers.