Administrative Assistant

COPRO sarl

Job tasks:

• Arrange data entry and files for clients, suppliers, opportunities, invoices and others (mainly excel format)
• Prepare new invoices and send them through emails.
• Prepare proposals for clients as per technical specs specified.
• Prepare maintenance agreements and send to clients.
• Contact clients through phone or email for payment collection, proposal follow up, and other issues that need to be cleared.
• Use the web to search for specified subjects and make summary report with results and details.
• Arrange accounting files as required by our accounting office and provide them with all info requested.
• Work as administrative assistant and perform other tasks as requested.
• Take responsibility for office supplies, cleanliness and arrangements.
• Manage office pocket money for payments required as advised by the management.
• Follow up and update social media pages if required.
• Coordinate with our technical team when advised for specific jobs.
• Take phone calls and report to management.
• Less frequently be ready to go out for site visits, clients or suppliers meetings, bank visits along with manager if required.
• Ability to work from home for urgent matter when asked.