Administration Specialist

AL-Mansour Automotive

Job Responsibilities

• Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards.
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Manage inventory for a site or factory following existing procedures and with guidance when discrepancies or issues are identified.
• Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
• Perform a range of facilities management activities either to support others or to achieve pre-established outcomes.
• Prepare routine letters, email, minutes of meetings and reports for approval by more senior colleagues or a senior executive.
• Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Produce, update and provide best practice support on a wide range of MS documents, databases and other departmental systems to support the work of more senior colleagues.
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings.