Administration Officer Keolis

Main Responsibilities:

• Support the implementation of administrative systems and improvements.
• Assist in ensuring compliance with company policies and procedures.
• Maintain confidentiality of sensitive company information

Financial

• Manage office supplies and inventory within allocated budget.
• Coordinate with vendors and suppliers to secure cost-effective services and materials.
• Track and process administrative expenses related to office operations

Stakeholder / Customer

• Act as the first point of contact for internal and external queries.
• Liaise with vendors, suppliers, and service providers to ensure smooth operations.

Operational

• Manage office supplies, equipment, and general facilities.
• Maintain organized filing systems (electronic and physical) and accurate records.
• Prepare, edit, and format correspondence, reports, and documents.
• Schedule and coordinate meetings, appointments, and events, including agendas, minutes, and follow-ups.

Capability / People

• Support other departments with day-to-day administrative requirements.
• Provide administrative assistance to ensure team productivity and smooth operations.

DIMENSIONS

• The role involves working in an office environment and occasionally traveling between Al Qusais Depot and Rashidiya Depot for the collection and submission of documents to the concerned departments.
• Flexibility in working extended hours may be required by the Line Manager