Administration Officer

Rheoserve

Office Operations & Facility Management:

• Responsible for the office daily opening and closing , ensuring security protocols are followed (locking/unlocking doors and activating/deactivating alarms, if applicable).
• Greeting visitors professionally, and direct guests to the appropriate personnel.
• Receiving and managing incoming calls on the landline, transferring calls and taking messages .
• Managing office equipment and facility and organizing necessary maintenance.
• Monitor and manage office inventory of papers , stationary , kitchen and cleaning supplies etc. , ensuring adequate stock level and timely procurement.

Administrative & Communication Support:

• Manage basic electronic correspondences, including reading and writing professional emails.
• Provide logistical support to employees, including booking flight tickets and assisting with the compilation and arrangement of necessary documentation for embassy visa requirements.
• Organizing and maintaining physical and digital files, managing databases, and ensuring records are kept up to date.
• Coordinating with the contracted IT engineer for any computer hardware or software issues, acting as the primary point of contact and relaying information to the staff.

Fleet management:

• Proactively follow up on the maintenance schedule and management of the company cars 5 sedan cars .
• Monitor and ensure timely renewal of all vehicle licenses and registration documents.

Requirements:

• 2 to 5 years of experience in an office administration or a similar role is preferred.
• Valid Egyptian driver's license is required. (Proven ability to drive is mandatory)
• Good MS office practitioner
• Strong organizational and tie-management skills with the ability to prioritize tasks.
• Customer focused: you keep the customer front of mind, can nurture, and build a positive relationship.
• Flexible: ease with changing priorities.
• Organized: you set the base and priorities within time frame.
• Communicator: can easily build rapport and run an effective & positive dialog.
• Good English commands