Administration Assistant

Confidential Company

Multiple VacanciesEmployer Active

Posted 1 hrs ago

Experience

1 - 2 Years

Monthly Salary

AED 2,500 - 3,000 ($676 - $811)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Any CIS National, Indian, Burman, Filipino

Gender

Female

Benefits

Accomodation, Transportation, Annual Air Ticket, Medical Insurance, Visa, Perks & Benefits As Per Labour Law, Annual Leaves As Per Labour Law

Vacancy

2 Vacancies

Job Description

Roles & Responsibilities


  • Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
  • Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.
  • Manage daily office operations, including filing, documentation, and correspondence.
  • Maintain organized records of purchase orders, invoices, delivery notes, and supplier communications.
  • Facilitate effective communication within the team by coordinating internal announcements and maintaining an organized digital filing system.
  • Assist in preparing quotations, sales orders, and purchase requests.
  • Conduct market research to identify potential vendors and assess their reliability, capability, and pricing structures.
  • Monitor stock levels and update inventory records in coordination with warehouse staff
  • Monitor inventory levels and forecast future demand to prevent stock shortages and optimize purchasing strategies.
  • Develop and maintain strong relationships with suppliers, fostering collaboration and communication for mutual benefit.
  • Evaluate supplier performance through regular assessments and feedback, ensuring adherence to contractual obligations.
  • Ensure all company documents are properly archived and compliant with internal policies.

Desired Candidate Profile


  • Proficiency in procurement software and Tally system, demonstrating technical aptitude in managing purchasing operations.
  • Strong analytical skills to interpret purchasing data and make informed decisions that drive strategic initiatives.
  • Excellent negotiation and communication skills, essential for building relationships and persuading stakeholders.
  • Demonstrated ability to work under pressure and manage multiple priorities, showcasing resilience and adaptability.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with tally software, essential for daily tasks.
  • Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent verbal and written communication skills, enabling clear interactions with clients, colleagues, and management.
  • A customer-centric mindset, appreciating the importance of creating a positive experience for clients and stakeholders.
  • Ability to work independently as well as collaboratively within a team, contributing to a positive workplace culture.
  • Flexibility and adaptability to changing priorities and tasks, demonstrating resilience in a dynamic work setting.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Administration
  • Administrative Assistance
  • Administrative Work
  • Administrative Specialist
  • Data Entry

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Confidential Company