Administration Assistant Reportage Real Estate

The Administrative Assistant will oversee facility management, office supplies, and inventory control to ensure a smooth and efficient workplace. This role involves coordinating maintenance, managing stock levels, and supporting office operations.

1. Facility Management

• Ensure the office premises are well-maintained, clean, and fully operational.
• Coordinate with building management for repairs, maintenance, and security services.
• Manage office seating arrangements, workstation allocations, and space planning.
• Oversee cleaning staff and ensure hygiene standards are met.
• Monitor and report any facility-related issues (HVAC, lighting, plumbing, etc.).

2. Office Supplies & Inventory Management

• Maintain and track office supplies (stationery, pantry items, equipment, etc.).
• Place orders with vendors and ensure timely replenishment of stock.
• Monitor inventory levels and maintain an organized storage system.
• Negotiate with suppliers for cost-effective purchases.
• Keep records of purchases, invoices, and expenses related to office supplies.

3. Vendor & Contract Management

• Liaise with service providers (cleaning, maintenance, security, etc.).
• Assist in vendor selection, contracts, and performance evaluations.
• Ensure service agreements are up-to-date and payments are processed on time.

4. Administrative Support

• Assist in organizing office events, meetings, and employee engagements.
• Handle petty cash management for office-related expenses.
• Support HR and other departments with administrative tasks as needed.