Admin Support Officer Hitachi Energy

The opportunity

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, clients and customers. Provide an auxiliary service to a Business Unit, Division, Country or Group.

How you ll make an impact

• Coordinating office activities and operations to secure efficiency and compliance to company policies.

• Monitor visitor access and maintain security awareness and coordinate with Security for the registration of the visitors and control inventory relevant to reception area.

• Receive and sort mail & fax and deliveries.

• Answer telephone, screen and direct calls and Provide information to if require.

• Take and relay shipments from DHL and TNT supervise the activity of clinic and request the medical items and greet people entering organization.

• Direct people to correct destination and deal with queries from the public and customers.

• Schedule appointments for the visitors and monitor and maintain office equipment (Fax, copy machine).

• Tidy and maintain the reception area to keep visitors record and coordinate office activities and operations to secure efficiency and compliance with company policies.

• Regular check of Admin workflow, print each request and forward to the admin staff concerned for necessary action. Handle & Control office supplies requisition in coordination W/ SCM.

• Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.

• Assisting the Reception area in attending & answering income calls and sending faxes.

• Implement accurate filing, documentation controls, archiving for Admin activities.

• Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.

• Supervise the transportation requests and organize the drivers dispatch and supervise and request Kitchen Supplies.

• Coordination with the regional Admin staff when required and process of Individual Telephone Bill Payment.

• Arrangements of meeting rooms for the training event (snacks + Lunch) and support the business to arrange all events as well and receive and review for hotels invoices, rent-a -car invoices , compounds invoices.

• Case by case study for top confidential cases which referred by Hitachi management for evaluation.

• Prepare the monthly payment requests for Canteen subs.

• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.