Admin & Facilities Associate Axios International Consultants

Duties and Responsibilities

• Greet and assist new joiners, collaborate following company SOPPs and local regulations
• Coordinate and proactively support external accountant, auditor, company internal team and lawyer in filing and preparation of annual/monthly audits or reports.
• Provide timely, accurate and supporting documents to Support Services Team Leader and keep track of all financial transactions related to the office.
• Assist HR with candidate screening and onboarding Support the HR team by conducting preliminary candidate screenings, scheduling interviews, and aiding in the onboarding process for new hires.
  
• Ensure financial transactions are recorded, saved and shared with the UAE finance team on a weekly, bi-weekly and monthly basis.
• Manage office rents, renewals, maintenance, relocation, equipment and consumables.
• Ensure all entities legal requirements are covered with all local authorities
• Handle mail, deliveries, and couriers effectively.
• Maintain a tidy, organized, employee friendly office
• Implement cost saving strategy for office spending
• Oversee general office management tasks including answering and forwarding calls, managing stationary supplies, contacting suppliers for office needs, handling mail distribution, and ensuring the overall office environment is well-maintained.
• Monitor and manage office stores and materials efficiently.
• Assist company regional team and cross-functional teams with administrative tasks.
• Coordinate Axios staff requirements including but not limited to IT requirements, travel and other local legal requirements .
• Perform additional duties as required to support office operations.
• Execute any task request by Support services team leader

Relationships

• Reports to the Support Services Team Leader and collaborates with the Heads of Function, Leads and UAE finance team.
• Maintain ongoing and frequent communication with external accountant, auditor, and lawyer.
• Develop and maintain strong working relationships with all staff members.

Special Skills and Knowledge

• Positive and proactive attitude with a strong commitment to the role.
• Ability to thrive in a fast-paced environment and prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Attention to detail with strong organizational abilities.
• Proficiency in Excel, PowerPoint, and the full MS Office Suite.
  

Competencies

• Teamwork and collaboration.
• Personal organization and time management.
• Commitment to quality and attention to detail.
• Application of job knowledge and continuous learning.
• Effective knowledge and information management skills.