Admin / Document Controller Thales

Roles & Responsibilities:

• Manage and control all project documentation including drawings, specifications, reports, correspondence, and contracts in line with company standards and client requirements.
• Maintain document management systems (DMS), ensuring that all documents are correctly logged, classified, distributed, tracked, and archived.
• Coordinate with the project team and subcontractors to collect and distribute relevant documents and updates promptly.
• Ensure the confidentiality, security, and integrity of project documentation.
• Prepare and distribute project reports, meeting minutes, and correspondence as directed by the Project Manager.
• Support the Project Manager by organizing meetings, scheduling appointments, and managing calendars.
• Handle administrative tasks including filing, photocopying, scanning, and document formatting.
• Facilitate communication and documentation flow between stakeholders and project teams.
• Monitor and track document status and ensure timely approval and revisions.
• Support project audits and quality control processes by providing requested documentation and records.
• Maintain effective communication with all project parties, providing translations or clarifications in Arabic when necessary

Qualification:

• Proven experience (typically 5+ years) as a Document Controller or Admin Assistant in defense, construction, or related industries.
• Fluent in Arabic and English, both written and spoken, with excellent communication skills.
• Proficient in document management software and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize in a fast-paced environment.
• Strong interpersonal skills and ability to work effectively with diverse teams.

Preferred Skills:

• Reliable and proactive with a strong sense of responsibility.
• Ability to work independently and as part of a team.
• Confidentiality and discretion in handling sensitive information.
• Adaptable and flexible to changing project demands.

Educational:

Diploma or Bachelor s degree in Business Administration, Project Management, or a related field preferred.