Admin Coordinator,Office Administrator

Client of Talentmate

We are seeking an experienced and highly organized Admin Coordinator / Office Administrator to join our dynamic team. This role is essential for ensuring the smooth operation of our office and facilitating communication and coordination between different departments. The ideal candidate will have exceptional administrative skills, be detail-oriented, and possess the ability to multitask efficiently. The Admin Coordinator will handle a variety of administrative and clerical tasks, supporting our managerial staff and improving office efficiency. This position requires someone who can work independently while managing multiple projects, possess excellent communication skills, and maintain a high level of confidentiality. As the go-to person for day-to-day operations, the Admin Coordinator will also play a critical role in establishing a positive office culture and environment.

Responsibilities

• Coordinate and oversee daily office operations to ensure efficiency and productivity.
• Manage and organize schedules, appointments, and meetings for senior staff members.
• Develop and maintain effective filing systems for easy document retrieval.
• Prepare and edit correspondence, reports, and other documents as needed.
• Assist in the preparation of regular reports with attention to detail and accuracy.
• Respond to inquiries and provide information to clients and visitors courteously.
• Coordinate with IT department on all office equipment needs and troubleshooting.
• Assist with planning and executing company events and meetings.
• Maintain office supplies inventory and place orders as required to ensure stock availability.
• Manage internal and external communication effectively, maintaining a professional tone.
• Support HR department with onboarding processes and maintaining employee records.
• Implement and maintain office procedures and administration systems efficiently.

Requirements

• Bachelor s degree in Business Administration, Office Management, or a related field.
• Proven experience as an Office Administrator or similar relevant administrative role.
• Excellent organizational and time-management skills are essential for this role.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Ability to work independently and handle multiple projects simultaneously.
• Strong interpersonal skills and the ability to work effectively with different teams.