Admin Assistant

Talentmate

Responsibilities

• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Organize and maintain an efficient electronic and paper filing system.
• Prepare and distribute written and electronic communications, including memos and emails.
• Handle incoming phone calls and correspondence, directing them to appropriate staff.
• Assist with the creation and modification of documents using Microsoft Office.
• Manage all office supplies, ensuring inventory is adequately stocked at all times.
• Coordinate and execute special projects as required by management.
• Perform general clerical duties, including photocopying, faxing, and mailing.
• Serve as a liaison between departments to facilitate communications and operations.
• Maintain and update company databases and contact lists regularly.
• Assist in the preparation of regularly scheduled reports and presentations.
• Ensure office efficiency through effective management of office procedures and policies.

Requirements

• High school diploma or equivalent qualification is necessary for the position.
• A minimum of 2 years experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills are essential for success.
• Strong organizational skills with exceptional attention to detail required.
• Ability to work independently and manage multiple tasks simultaneously.
• Demonstrated ability to maintain confidentiality and handle sensitive information.