Admin Assistant
Bounty Hunter World
Employer Active
Posted on 29 Sep
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Experience
5 - 10 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
mselect is looking to hire an Admin Assistant for a national oil and gas operator in Doha, Qatar. Candidates must have 5 years of project document control experience preferably within the Oil and Gas industry. Fluency in English is a must.
Key Responsibilities
Assist Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistants (DOC) with project document control tasks
Help PDCs perform quality checks on deliverables from contractors and distribute them as per the approved Document Distribution Matrix (DDM)
Assist PDCs in developing a consolidated DDM from the approved Deliverable Register (EDR/MDR)
Generate weekly reports, including Look Ahead, Internal, External, Overdue, Outstanding, and other Exceptional Reports as required by PDCs
Assist in generating External Transmittals, coordinate with Senior Project Engineers (SPE) for signatures, and scan and segregate documents for issuance
Maintain hard copies of Contractor's Transmittals and External Transmittals as per the approved filing system in line with QMS requirements
Support PDCs during Project Dossier Reviews, archiving, and disposal of completed project documents and transmittals
Assist the Supervisor in development programs
Manage and coordinate with vendors and suppliers to ensure smooth operations
Ensure timely delivery of PO items and materials while resolving bottlenecks in logistic processes
Ensure quality and correct deliveries while preventing and resolving non-compliance issues
Establish strong communication with logistics stakeholders and coordinate with FF and courier partners for uninterrupted expediting activities
Achieve KPIs, monitor top vendor deliveries, and handle shutdowns and critical requirements
Liaise with governmental bodies for logistics-related matters
Prepare reports and expedite POs
Requirements
Higher Secondary level of general education supplemented with training in computers
Minimum of 5 years of project document control experience preferably in an Oil and Gas industry
Training in records management and automated systems is an advantage
Adequate written and verbal skills in English
Key Responsibilities
Assist Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistants (DOC) with project document control tasks
Help PDCs perform quality checks on deliverables from contractors and distribute them as per the approved Document Distribution Matrix (DDM)
Assist PDCs in developing a consolidated DDM from the approved Deliverable Register (EDR/MDR)
Generate weekly reports, including Look Ahead, Internal, External, Overdue, Outstanding, and other Exceptional Reports as required by PDCs
Assist in generating External Transmittals, coordinate with Senior Project Engineers (SPE) for signatures, and scan and segregate documents for issuance
Maintain hard copies of Contractor's Transmittals and External Transmittals as per the approved filing system in line with QMS requirements
Support PDCs during Project Dossier Reviews, archiving, and disposal of completed project documents and transmittals
Assist the Supervisor in development programs
Manage and coordinate with vendors and suppliers to ensure smooth operations
Ensure timely delivery of PO items and materials while resolving bottlenecks in logistic processes
Ensure quality and correct deliveries while preventing and resolving non-compliance issues
Establish strong communication with logistics stakeholders and coordinate with FF and courier partners for uninterrupted expediting activities
Achieve KPIs, monitor top vendor deliveries, and handle shutdowns and critical requirements
Liaise with governmental bodies for logistics-related matters
Prepare reports and expedite POs
Requirements
Higher Secondary level of general education supplemented with training in computers
Minimum of 5 years of project document control experience preferably in an Oil and Gas industry
Training in records management and automated systems is an advantage
Adequate written and verbal skills in English
Company Industry
- IT - Software Services
Department / Functional Area
- Administration
Keywords
- Admin Assistant
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