Accounts Receivable Accountant

ADES Holding Company

Roles & Responsibilities:

1- Invoicing and Billing:

• Generates and sends invoices to customers, ensuring accuracy and timely delivery.
• Prepares, verifies, and process invoices for sales or services rendered to ensure that the company accurately records the revenue.
• Ensures timely and accurate posting of client collections, maintaining high levels of client satisfaction.
• Coordinates with other departments to ensure proper billing and payment procedures.
• Supports the development and implementation of enhancements to the accounts receivable process, ensuring alignment with the latest trends.

2- Payment Collection:

• Follows up on outstanding invoices, collect payments, and manage payment plans to maintain a steady cash flow
• Monitors and collects accounts receivable by contacting clients to reduce the number of overdue accounts.

3- Financial Record Keeping:

• Maintains accurate records of all transactions, including payments received and outstanding balances.
• Prepares and maintain detailed records of account statuses and collection activities to provides a comprehensive history of interactions and payments.
• Maintains and updates customer files with accurate invoices, reducing errors and disputes to ensure smoother operations and enhanced efficiency.

4- Reconciliation:

• Reconciles accounts receivable ledgers to ensure all payments are accounted for and properly posted.
• Resolves payment discrepancies and ensures that all balances are accurate and up to date.
• Conducts regular account reconciliations to ensure accuracy and completeness.
• Streamlines the collection process by reviewing AR aging to ensure company adherence to financial regulations and internal policies.

5-Reporting:

• Prepares regular reports on the status of accounts receivable, including reports and financial statements.
• Assists with audits related to accounts receivable, by providing detailed records of all transactions, including invoices, payments, and adjustments, which are essential for auditors to verify the accuracy of financial statements.
• Assists in the month-end closing process by generating detailed aging reports, and reviewing invoices, payments transactions, and adjustments for the month are accurately recorded.
• Generates regular reports related to accounts receivable, aging, cash receipts, and credit memos.

6-Client Communication:

• Strengthens and grows relationships with clients by communicating with them effectively.
• Resolves any discrepancies or issues related to customers.
• Responds to client inquiries regarding billing and payment issues.