Accounts Payable

Turner & Townsend

Duties and Responsibilities

Vendor Management:

• Creation of new vendors in the ERP system (D365) by gathering the required documentations, checking all documentation and obtaining approvals required.
• Maintain accurate and up-to-date vendor records.

Invoice Processing:

• Process both Purchase Order (PO) invoices and Non-PO invoices. Review and verify tax invoices, purchase orders, and expense reports for accuracy and adherence to policies.

Reporting and Reconciliation:

• Generate and reconcile monthly reports, including vendor aging reports and monthly statements of account (SOA) from vendors to check for open POs and outstanding invoices and resolve any discrepancies or issues in a timely manner.
• Prepare monthly vendor reconciliation for each vendor responsible and review with management.

Expense Management:

• Timely and accurately verify, record, and reconcile employee payables.

Payment Processing:

• Ensure that all booked invoices and employee expenses due are settled in a timely manner in accordance with established procedures.
• Collaborate with internal stakeholders to resolve payment-related inquiries and provide exceptional customer service.

Filing and Documentation:

• Maintain and organized filing systems for all invoices and supporting documentation.

Month-end Closing & Audit Assistance:

• Assist in month-end closing activities, including accruals, reclasses and reconciliations.
• Assist in auditing processes related to accounts payable to ensure compliance with company policies and procedures.

Adhoc:

• Contribute to process improvements and implement best practices to enhance efficiency and effectiveness in the accounts payable function.
• Assist with other accounting tasks and projects as assigned and required.