Accounting Assistant

Lucy Electric

Internal Job Title: Accounting Assistant

Business: Lucy Electric MENA RHQ

Location: Riyadh

Job Reference No: 4077

Job Purpose

The Accounting Assistant role is an integral part of the regional finance team, performing accounting and clerical tasks for the maintenance and processing of transactions, as well as providing processing support to the Accounts Payable & Receivable functions.

Responsible for supporting month-end process and ad-hoc assignments.

Responsible for processing invoices received for payment for all related businesses, and for undertaking the payment of creditors in an accurate, efficient, and timely manner.

A passion for numbers, accuracy, and skills in calculating figures is essential, along with keen attention to detail and able to understand and follow processes.

Job Dimensions

To undertake duties and responsibilities as required/ instructed, in a timely manner, ensuring all deadlines are met.

Key Accountabilities

These will include:

1. Month-end process

Perform month-end processing tasks and reconciliations.

Process staff claims

Ensure the appropriate controls are in place and followed.

Reconcile supplier and customer statements monthly.

Liaise with external and internal audit.

Responsibility for maintenance and general upkeep of general ledger

2. Financial Reporting and planning

Assist with preparation of monthly management reports pack

Preparation of cash forecasts

Assist with the preparation of forecasts and annual budgets

3. Invoice Processing

Match invoices to purchase orders and goods received notes, using 3-way matching, and process on the D365 Purchase Ledger

Prepare and assign non-product invoices for approval. Process authorised invoices on the D365 Purchase Ledger.

Ensure invoices are received from bona-fide suppliers, are correctly calculated and sufficiently detailed.

Perform an initial check on the coding of purchase invoices and expenses.

Check to ensure that budget holders only approve invoices within the limits granted to them according to the Delegation of Authority.

Follow up disputed invoices with budget holders and suppliers and ensure disputes are resolved in the best interests of the company.

Calculate and process inter-company sales invoices monthly

4. Payment Processing

Generate payments schedules for authorisation

Ensure payments are made only after they are properly authorised.

Pay suppliers in the most cost-efficient way.

Ensure urgent payments are made quickly and efficiently, and after proper approval has been obtained.

Ensure all outstanding invoices are processed before purchase ledger close down dates.

Dealing with other ad-hoc duties when the business required.

Qualifications, Experience & Skills

Minimum Qualifications, Knowledge and Experience

3 years experience in a similar role and supporting month-end process as a minimum

Degree in a related discipline is preferred

Good written and verbal communication skills

Computer literate in Microsoft Office to intermediate level

Knowledge of D365 would be an advantage

Behavioural Competencies

Able to prioritise workload effectively

Numerical accuracy

Understand and follow processes

High degree of accuracy and attention to detail

Good knowledge of double entry bookkeeping

Excellent telephone manner and good communication skills

Ability to meet tight deadlines

Excellent team player and thorough and professional approach to work